archive:WEBA Member Vendor Application

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    This Application is a Legal Contract between the applicant and the West End Business Association
    (* indicates a mandatory field)

    The first 10 x 10 space is free to WEBA Members
    Additional 10 x 10 spaces are $50

    Vendor Rules and Regulations
    Booth information
    Vendors will be assigned a specific numbered location. Power and water are not available on the festival site. Gas powered generators are not permitted. All vendors must completely contain all information, sales displays, signs, etc., within their designated space.
    Personal sound systems in booths are prohibited unless all emitted sound is contained to the individual booth. All entertainment and amplified audio will be limited to the two festival stages and authorized buskers.

    Vendors/Exhibitors may not change booth space without express permission of the event organizer.
    Vendors may purchase multiple adjacent spaces if desired.

    Political candidates and parties are welcome, but all information, signs, and activities must be completely contained within their designated booth space.
    Vendors may not give away food products or drinks unless they are an authorized food vendor or a Merchant member of WEBA with festival organizer permission.

    Vendors will need to provide their own tables, tents and chairs. We selected July 24th as our date as it is historically one of the sunniest days of the year. All vendors must have a tent. Rain or shine the event will go on, and you will be thankful for your tent either way.
    Tents may be no bigger than 10’ by 10’ Tents must be self supporting and include weights to prevent it from toppling in the event of a wind gust. Spikes in the asphalt are expressly forbidden.

    The 12th Street Festival of the Arts is a community event. All booths must be appropriate for the general public. There will be no “Adult Only” areas, nor will such displays be allowed. No drug paraphernalia or pro-drug literature will be allowed.

    All vendors must comply with all City of New Westminster and BC regulations.
    Alcohol may be purchased and consumed at The Thirsty Duck Public Hours or Wild Thyme, both licensed establishments.
    No drugs or alcohol may be consumed at any other location within the festival site.
    Vendors or Exhibitors who violate these provisions will be immediately dismissed form the festival site and no refund given.

    Setup and Breakdown
    The event opens to the public at 11:30AM and runs to 5:00PM.
    This is a car free event. Vendors will be allowed to drive their vehicles onto the festival site between 9:00AM and 11:00AM to unload, but must immediately remove their cars.
    Vendors will not be allowed to break down or remove their exhibit until 5:00PM without express permission of event staff. Such permission will not be given unless there is inclement weather or other overriding concerns.
    If early breakdown/removal is permitted, the exhibit must be removed by hand. No vehicles will be allowed to come onto the festival grounds.

    Event Organizer: West End Business Association
    Name of Event: 12th Street Festival of the Arts
    Date of Event: July 24th, 2022

    I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATING IN THIS EVENT. I certify that I am physically fit, sufficiently prepared for participation in the event, and have not been advised to not participate by a qualified medical professional. I certify that there are no health‐related reasons or problems which preclude my participation in this Event. In consideration of permitting me to participate in this Event, I hereby take action for myself, my executors, administrators, heirs, next of kin, successors, and assigns as follows:
    (A) I WAIVE, RELEASE, AND DISCHARGE West End Business Association, a non‐profit corporation, and its officers, directors, board members, employees and agents, The City of New Westminster, from any and all liability, including but not limited to, liability arising from the negligence or fault of 12th Street Festival of the Arts, for my personal injury, death or disability, property damage, property theft, or actions of any kind which may hereafter occur to me while participating in this Event.
    (B) I INDEMNIFY, HOLD HARMLESS, AND PROMISE NOT TO SUE West End Business Association from any and all liabilities or claims made as a result of participation in this activity or event, whether caused by the negligence of 12th Street Festival of the Arts Event, or one of its sponsor partners or otherwise. I acknowledge that 12th Street Festival of the Arts is not responsible for the errors, omissions, acts, or failures to act of any party or entity conducting the Event on behalf of West End Business Association, Non-Profit Society.
    (C) I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this Event.
    (D) I understand that I may be photographed during this Event and it related activities, and I agree to allow my photo, video, or film likeness to be used for any legitimate purpose by West End Business Association, its sponsors, organizers, and assigns First Aid.
    This waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law. I CERTIFY THAT I HAVE READ THIS DOCUMENT, AND I FULLY UNDERSTAND ITS CONTENT. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND I SIGN IT FREELY.

    Payable within 7 days of submitting this contract.

    Make cheques out to:
    West End Business Association.
    Submit Cheques to:
    West End Business Association
    ℅ Renaissance Bookstore
    ATTN: Lavana La Brey
    712B 12th Street
    New Westminster, BC V3M 4J6
    E-transfer funds to
    WEBA will notify you on the status of your application within 14 days of receipt.

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